Privacy Policy
Effective date: 10/29/2025
Business: Montgomery Portrait Co.
Contact: info@montgomeryportraitco.com • 1-555-555-5555
Service area: Montgomery, Texas
1) Information We Collect
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Booking & communication data: name, email, phone, session details, messages.
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Transaction data: services purchased, invoice amounts, payment status (we do not store full card numbers).
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Gallery data (Pixieset): images we upload, your favorites/selections, download history, and (if you shop) order details handled by Pixieset’s store.
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Technical data: IP address, device/browser info, pages viewed, and cookies/analytics events from our site and gallery.
2) How We Use Your Information
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To schedule sessions, communicate, deliver proofs/finals, and provide support.
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To process payments (Stripe) and fulfill print/product orders (via Pixieset’s lab partners).
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To send essential service emails (confirmations, reminders, gallery access) and limited marketing you can opt out of anytime.
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To maintain security, prevent fraud, and improve our website and workflows.
3) Legal Bases (where applicable)
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Contract: to perform the services you request.
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Legitimate interests: to operate our business, secure systems, prevent misuse.
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Consent: for optional marketing and any portfolio use of images (opt-in only).
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Legal compliance: tax, accounting, and lawful requests.
4) Sharing & Third Parties
We share data only as needed to run our services:
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Pixieset – gallery hosting, favorites, downloads, optional storefront fulfillment.
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Payment processors (e.g., Stripe) – to collect retainers, balances, and gallery purchases.
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Email/scheduling tools – confirmations, reminders, calendar invites.
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Hosting/analytics/security vendors – to operate and protect our site.
Each provider processes data under its own privacy policy. Review:
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Pixieset Privacy & Terms: [link] / [link]
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Stripe Privacy: [link]
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(Add any other tools you use here.)
5) Photos, Galleries & Privacy
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Private by default. We do not publish client photos without your explicit written permission.
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Galleries: Delivered via private Pixieset links; you control who you share them with. Password protection available on request.
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Availability window: Final JPGs are hosted 60 days for Full Sessions and 30 days for Minis. Extensions may be available on request; see Terms for details/fees.
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After expiry: Galleries may be archived and are not publicly accessible. Reactivation is not guaranteed and may be unavailable in the event of force majeure or data loss (see Terms).
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RAW files: Not delivered. We retain RAWs for ~30 days post-session for backup only, then securely purge.
6) Cookies & Analytics
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Our website and gallery may use cookies to keep you signed in, remember preferences, and measure performance.
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You can control cookies in your browser settings; disabling some may affect site/gallery features.
7) Data Security & Retention
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We use reasonable administrative, technical, and physical safeguards to protect data.
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Retention:
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Booking/transaction records: kept as required for accounting/tax.
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RAWs: ~30 days, then purged.
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Final image galleries: hosted for 60 days (Full) / 30 days (Mini); archived copies may be retained for a limited period at our discretion, without guarantee of retrieval.
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Communications: retained for service history and compliance.
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8) Your Choices & Rights
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Access/Correction: Request a copy or correction of your information.
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Deletion: Request deletion of data we’re not required to keep.
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Marketing opt-out: Unsubscribe at any time via email link or by contacting us.
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Image permissions: You may decline or revoke portfolio consent for future use at any time.
To make a request, contact info@montgomeryportraitco.com We’ll verify identity before acting.
9) Children
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Our services are not directed to children under 13. Minors may be photographed only with parental/guardian consent and presence.
10) International Visitors
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We operate in the United States. If you access our services from elsewhere, your data may be processed in the U.S., which may have different data-protection laws.
11) Changes to This Policy
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We may update this Privacy Policy. Material changes will be posted with a new Effective date.